Event Sponsorship Terms and Conditions

In these conditions the term “THE ORGANISER” means “COGNITIVE MEDIA GROUP LTD” In these conditions the term “CLIENT” means the party who books an “EVENT SPONSORSHIP PACKAGE” and is responsible for payment. The term “AGENT” refers to any third party acting under the instruction of the “CLIENT”

In these conditions the term “ORDER” means the contract that has been signed by either the “CLIENT”/“AGENT” for the provision of products and services from “THE ORGANISER”

In these conditions the term “EVENT” means an “EVENT” organised by “THE ORGANISER”

All “EVENT SPONSORSHIP PACKAGE” “ORDERS” are subject to acceptance from “THE ORGANISER” and are subject to the following conditions:

In these conditions the term “EVENT SPONSORSHIP PACKAGE” refers to and means the “EVENT SPONSORSHIP PACKAGE” the “CLIENT”/”AGENT” has chosen to “ORDER” for the purpose of promoting their organisations products and services in association with an “EVENT”.

In these conditions the term “PROPERTY RIGHTS”/”PROPRIETARY RIGHTS” means copyright, registered and unregistered trademark, design rights and accompanying goodwill.

EVENT SPONSORSHIP PACKAGES

When placing an “ORDER” for an “EVENT SPONSORSHIP PACKAGE”, whether using “THE ORGANISERS” “ORDER” manually signed document, or “THE ORGANISERS” secure electronic order confirmation portal, the “CLIENT”/”AGENT” internal “ORDER” document/ordering procedure or Email Instruction to proceed with the agreed “ORDER”, the “CLIENT”/”AGENT” is assuring “THE ORGANSIER” the terms and conditions listed 1 – 36 below are fully understood and accepted by the “CLIENT”/”AGENT”.

All “EVENT SPONSORSHIP PACKAGE” “ORDERS” are subject to acceptance from “THE ORGANISER” (acceptance from “THE ORGANISER” will be confirmed in writing to the “CLIENT”/”AGENT” within 24 hours) and are subject to the terms and conditions listed 1 – 36 below:

1. “ORDERS” placed with “THE ORGANISER” shall constitute a legally binding contract when the “CLIENT”/“AGENT” signs and returns an “ORDER” detailing the “EVENT SPONSORSHIP PACKAGE” required by the “CLIENT”/”AGENT”
2. “THE ORGANISER” and the “CLIENT” /”AGENT” acknowledge that these conditions have been given due consideration and that they are considered reasonable and fair to both parties.
3. “THE ORGANISER” reserves the right to revise these Terms and Conditions from time to time.
4. The “CLIENT” or “AGENT” accepts that an invoice for the full amount of the total value of the “EVENT SPONSORSHIP PACKAGE” will be raised upon receipt of a signed “ORDER” and that the invoice will be due for payment immediately.
5. If an “ORDER” is placed within one week of the “EVENT” the “CLIENT” or “AGENT” accepts that an invoice for the full amount of the total value of the “EVENT SPONSORSHIP PACKAGE” will be raised upon receipt of a signed “ORDER” which is payable immediately. Failure to do so will result in the client forfeiting their “EVENT SPONSORSHIP PACKAGE” and entry into the “EVENT” by the “CLIENT” or “AGENT” or their guests will be refused. The full balance of the invoice shall remain payable immediately. Invoices must be settled in full before the date of the “EVENT”.
6. Any “EVENT SPONSORSHIP PACKAGES” are strictly non-cancellable, regardless of the circumstances in respect of “ORDERS” from a “CLIENT”/”AGENT”. Any invoices outstanding at the time of a cancellation request by either “CLIENT”/”AGENT” shall become payable immediately, irrespective of any previous payment arrangement between “THE ORGANISER” and the “CLIENT”/”AGENT”. “EVENT SPONSORSHIP PACKAGES” cannot, under any circumstances whatsoever, be transferred from one “EVENT” to another “EVENT”.
7. If in the unlikely event that the “CLIENT” is dissatisfied with “THE ORGANISER” and/or “EVENT”, a formal complaint must be made in writing to “Roy V Rowlands (a Director of THE ORGANISER)” providing full details of the exact nature of the complaint and the name, date and location of “EVENT”, within 7 days of attending the “EVENT”. “THE ORGANISER” cannot process any complaint that does not meet these requirements.
8. Although telephone calls may be recorded for monitoring, training and quality control, your signed “ORDER” form clearly acknowledges your understanding of the terms of the contract between both parties and supersedes any previous correspondence either verbal, written electronic or otherwise.
9. Accounts are strictly net and must be settled as per clauses 4 and 5 above, failure to do so will result in the “CLIENT” having to forfeit their “EVENT SPONSORSHIP PACKAGE” and entry into the “EVENT” by the “CLIENT” or “AGENT” or their guests will be refused. If an account becomes overdue, “THE ORGANISER” reserves the right to withdraw any discounts (including all commissions) applied at the time of booking and re-invoice at “THE ORGANISERS” original rate card. Overdue accounts will accrue interest at the current rate under the Late Payment of Commercial Debts (Interest) Act 1998 as amended and supplemented by the Late Payment of Commercial Debts Regulations 2002. These late payment charges will be applied at “THE ORGANISERS” rate card.
10. In no circumstances does the placing of any “ORDER” confer the right to renew on similar terms.
11. The “CLIENT” will indemnify “THE ORGANISER” against any damage and/or loss and/or expense which “THE ORGANISER” may incur as a direct or indirect consequence of the “CLIENT(S)” announcement and/or actions of “CLIENT” representatives during the course of the “EVENT”
12. Once “THE ORGANISER” is in receipt of a “SIGNED” “ORDER” from the “CLIENT”/”AGENT” and subject to the payment terms detailed in clauses 4, 5 and 6. “THE ORGANISER” will grant the “CLIENT” the agreed sponsorship rights relevant to “THE EVENT SPONSORSHIP PACKAGE” signed for and ordered by the “CLIENT”/”AGENT”. These rights will remain until midnight on the last day of the “EVENT” and will be detailed on the “ORDER”
13. Copy/corporate branding matter including but not exclusive to Company Logo, Company Profile, hyperlinks, Inserts, advertisements and/or editorial e.t.c must be supplied without application from “THE ORGANISER” and submitted to “THE ORGANISER” at the same time as the signed “ORDER”. Where print and/or online advertising is part of the “EVENT SPONSORSHIP PACKAGE” copy deadlines for print and online only will be indicated on the “ORDER”. “THE ORGANISER” reserves the right to alter this deadline according to production schedule and market trends.
14. All copy/corporate branding matter provided must conform to “THE ORGANISER(S)” requirements as outlined under the technical specification. Any additional work involved may be charged for. The technical specification is available at www.cognitivemediagroup.com and hard copies are available from the “THE ORGANISER”
15. Where the “CLIENT” has undertaken to supply inserts into either the delegate bags and/or magazine which have been accepted and approved by “THE ORGANISER”, “THE ORGANISER”, reserves the right to charge the rate agreed if they fail to arrive at the agreed time and place for insertion.
16. “THE ORGANISER” cannot accept responsibility for any omission, degradation or other alteration in respect of copy submitted via electronic mail.
17. It is the responsibility of the “CLIENT” to ensure that they bring all necessary equipment required by them on the first day of the “EVENT”, without application from “THE ORGANISER”.
18. The “CLIENT” is granted permission by “THE ORGANISER” the use of the “EVENT”, title, logo, date and website address on all of their own promotional material in order to highlight their association and sponsorship with the “EVENT”. This permission is granted on the strict understanding that they do not misrepresent “THE ORGANISER” and/or the “EVENT” in any way whatsoever, which in the reasonable opinion of “THE ORGANISER” is or might be considered prejudicial or defamatory to the image of the “EVENT”.
19. “THE ORGANISER” reserves the right to change the Event venue, the date of the Event or the Event title.
20. “THE ORGANISER” will organise and stage the “EVENT” in a professional manner and to the best of its ability, however the company will not be held responsible if any speaker or any individual or organisation scheduled to take part in the “EVENT” programme withdraws their participation in the “EVENT”.
21. All reasonable commercial endeavours will be made, within budgetary constraints to ensure the maximum promotional coverage of the event by “THE ORGANISER” and will refer to the “EVENT” using the “EVENT” title, logo and website address where applicable.
22. Should any term of this Agreement be considered void or voidable under applicable law, the said term shall be severed or amended in such a manner as to render the remainder of this agreement valid or enforceable.
23. Each party shall bear its own costs incurred in relation to this proposed transaction whether or not it proceeds.
24. “THE ORGANISER” may terminate this agreement at any time on giving reasonable written notice to the “CLIENT”/”AGENT” if the “CLIENT”/”AGENT” is in material breach of any term of this agreement, the “CLIENT” makes an agreement with its creditors, cannot pay its debts as they fall due, is declared insolvent, or has an administrator or receiver appointed.
25. Notwithstanding anything in these conditions providing to the contrary, neither the “THE ORGANISER” nor the “CLIENT” shall be liable to each other for any loss or damage consequential or otherwise caused by or arising out of any Act of Parliament, Order of Council, Act of State, strike of employees, lock out, trade dispute, enemy action, rioting, civil commotion, fire, force majeure, act of God or similar contingency beyond the control of either of them.
26. Force Majeure – “THE ORGANISER” is relieved of all its obligations if any act is outside the “THE ORGANISER(S) control which means “THE ORGANISER” is unable to hold the “EVENT” such as: acts of god, danger of war, fire or severe disturbances affecting “THE ORGANISER”, “EVENT” venue or its suppliers.
27. Unless otherwise expressly stated in the Order and notwithstanding anything to the contrary stated in these Terms and Conditions, the Client’s rights under this Agreement are non-exclusive and the “ORGANISER” may offer sponsorship rights (which shall include, without limitation, main sponsorship, masterclass sponsorship, exhibition space, programme entries and website space) to any third party at the “ORGANISER(s)” sole discretion.
28. Every “ORDER” shall be subject to these Terms and Conditions to the exclusion of all other terms and conditions which the “CLIENT”/”AGENT” purports to apply including (without limitation) under any earlier set of terms and conditions issued by “THE ORGANISER”, any form of Order, any confirmation of order and/or any other documentation issued by the “CLIENT”/”AGENT”, whether or not such document is referred to in the “ORDER”
29. “THE ORGANISER” owns and/or controls the “EVENT” and all existing and future intellectual “PROPERTY RIGHTS” attaching to the “EVENT” including without limitation copyright, registered and unregistered trademarks, design and all similar rights and accompanying goodwill thereto (‘THE PROPERTY RIGHTS’) and agrees that the “CLIENT” has no right, title or interest thereto save as licensed hereunder.
30. Except in the case of death or personal injury, “THE ORGANISER’s” liability under this agreement is limited to the amount of the invoice. Without prejudice to the generality of the foregoing, “THE ORGANISER” is not liable for any indirect or consequential loss, any economic loss, or damage to goodwill suffered by the client and arising of any breach by “THE ORGANISER” of any term of this Agreement, any negligence or otherwise.
31. The “CLIENT”/”AGENT” shall notify “THE ORGANISER” of any suspected infringement of the “PROPRIETARY RIGHTS”, but take no steps or action whatsoever in relation to such suspected infringement unless requested to do so by “THE ORGANISER”.
32. The “CLIENT” shall not make or cause to be made or issued any announcement to the press or any other media regarding its rights or the “EVENT” or the “CLIENTS” appointment as ‘headline’ or ‘masterclass’ sponsor except in the form approved of by “THE ORGANISER” set out in these conditions.
33. This contract is subject to and governed by the laws of England and Wales and the “CLIENT/AGENT” “ORGANISER” shall submit to the jurisdiction of the English Courts.
34. The “CLIENT”/”AGENT” gives consent to “THE ORGANISER” to carry out a credit search on the partners and directors of the “CLIENT”/”AGENT” or at a future date. The credit search will be recorded by the agency and may be disclosed to subsequent enquirers.
35. “THE ORGANISER” and “VENUE OWNER” reserves the right to refuse admission and to remove persons from the premises for any reason where necessary. “THE ORGANISER” and “VENUE OWNER” may also have to conduct security searches to ensure the safety of persons at the event. Any persons deemed to be from or have any conection whatsoever with an organisation regarded by “THE ORGANISER” as a competitor willbe refused entry or instructed to leave immediately. This will apply even if the individual has been invited by another guest.
36. The “CLIENT/AGENT” must not under any circumstances whatsoever be responsible in any way for the provision of references/testimonials/recommendations, relating to the work of either a current or previous employee of “THE ORGANISER” to either a current or previous employee of “THE ORGANISER” or any other third party outside of “THE ORGANISER”, irrespective of how the request is received by the “CLIENT”/”AGENT”, e.g. verbal, written or by use of any form of social media and irrespective of who the request is from or the purpose of such a request, without written consent from the management of “THE ORGANISER”.

Delegate T’s and C’s

In these conditions the term “THE ORGANISER” means “COGNITIVE MEDIA GROUP LTD”

In these conditions the term “CLIENT” means the party who books “DELEGATE PASSE(S)” for attendance of an “EVENT” owned by “THE ORGANISER”. The term “AGENT” refers to any third party acting under the instruction of the “CLIENT”.

In these conditions the term “DELEGATE” means the person/persons attending the event as nominated by the “CLIENT”.

In these conditions the term “ORDER” means the contract that has been signed by either the “CLIENT” and/or “AGENT” for the provision of products and services from “THE ORGANISER”.

In these conditions the term “EVENT” means an “EVENT” organised by “THE ORGANISER”.

In these conditions the term “VENUE OWNER” means the person or company who owns the premises where the “EVENT” is being held.

In these conditions the term ”VENUE” means the premises where the event is being held.

All “ORDER(S)” placed for “DELEGATE PASSES” are subject to acceptance from “THE ORGANISER” and are subject to the following conditions:

DELEGATE PASSES

When placing an “ORDER” for a “DELEGATE PASSES”, whether using “THE ORGANISERS” “ORDER” manually signed order document, or the “THE ORGANISERS” secure electronic order confirmation portal, the “CLIENT”/”AGENT” internal “ORDER” document/ordering procedure or Email Instruction to proceed with the agreed “ORDER”, the “CLIENT”/”AGENT” is assuring “THE ORGANISER” the terms and conditions listed 1 – 29 below are fully understood and accepted by the “CLIENT”/”AGENT”.

All “ORDERS” for “DELEGATE PASSES” are subject to acceptance from “THE ORGANISER” (acceptance from “THE ORGANISER” will be confirmed in writing to the “CLIENT”/”AGENT” within 24 hours) and are subject to the terms and conditions listed 1 – 29 below:

1. “ORDERS” placed with “THE ORGANISER” shall constitute a legally binding contract when the “CLIENT” and/or “AGENT” signs and returns an “ORDER” detailing the purchase of “DELEGATE PASSES” and/or by placing an “ORDER” via credit and/or debit card either over the phone or via our online booking system.
2. When placing an “ORDER” online “THE ORGANISER” reserves the right to automatically charge the correct classification cost when the incorrect classification cost has been selected by the “CLIENT”/”AGENT”.
3. “THE ORGANISER” will issue an invoice upon receipt of a signed “ORDER” for “DELEGATE PASSES” to be settled in full immediately.
4. Overseas clients must pay for their “DELEGATE PASSES” at the point of placing their booking by credit and/or debit card either over the phone or via our online booking system.
5. “DELEGATE PASSES” are strictly non-cancellable, irrespective of circumstances. However, “DELEGATE PASSES” may be transferred to another attendee from the “CLIENT” organisation, provided the “CLIENT”/”AGENT” has strictly adhered to the terms and conditions of “THE ORGANISER” and particularly to clause 15. Should an invoice remain unpaid at the time of “THE ORGANISER’S” acceptance of the transfer to another attendee, it shall remain payable immediately. The “CLIENT”/”AGENT” will remain responsible for notifying “THE ORGANISER” of any dietary requirements of the new attendee. “DELEGARE PASSES” cannot, under any circumstances whatsoever, be transferred from one “EVENT” to another “EVENT”.
6. Accounts are strictly net and must be settled as per clauses 1, 2, 3 and 4 above, failure to do so will result in the “CLIENT”/”AGENT” having to forfeit their “DELEGATE PASSES” and entry into the “EVENT” will be refused, the invoice remains payable. If an account becomes overdue, “THE ORGANISER” reserves the right to withdraw any discounts (including all commissions) applied at the time of booking and re-invoice at “THE ORGANISERS” original rate card. Overdue accounts will accrue interest at the current rate under the Late Payment of Commercial Debts (Interest) Act 1998 as amended and supplemented by the Late Payment of Commercial Debts Regulations 2002. These late payment charges will be applied at “THE ORGANISERS” rate card.
7. If the “EVENT” relating to your “ORDER” for “DELEGATE PASSES is cancelled by “THE ORGANISER”, the “CLIENT” shall be given the option to transfer “DELEGATE PASSES” to a future “EVENT” put on by ”THE ORGANISER” at no additional cost, or issue a full refund in respect of paid invoices for “DELEGATE PASSES”.
8. “THE ORGANISER” will clearly state in “EVENT” related literature what the fees for “DELEGATE PASSES” cover. “EVENTS” lasting for one day include refreshments throughout the day and are provided during specified breaks only.
9. It is the responsibility of the individual delegates or of an individual representing a group of delegates to inform the “THE ORGANISER” in writing of any special dietary requirements no later than 7 days prior to the day of the “EVENT”. “THE ORGANISER” cannot be held responsible of failure to inform “THE ORGANISER” of any special dietary requirements.
10. “THE ORGANISER” endeavours to cater for all delegates, however should a delegate have any special needs, i.e. wheel chair access, delegates should contact “THE ORGANISER” with full details no later than 14 days prior to the day of the “EVENT” they are attending.
11. All delegates will be issued with an official invitation prior to the day of the event, the delegate must present their invitation to “THE ORGANISER” on the day of the event where it will be exchanged for a “DELEGATE PASS allowing them entry into the “EVENT”.
12. “THE ORGANISER” will forward all venue details to the “CLIENT”/”AGENT” and/or individual “DELEGATES” nominated by the “CLIENT”/”AGENT” 7 days prior to the day of the “EVENT” the “CLIENT”/”AGENT” has booked to attend. These details will include address, maps, car parking instructions, transportation links and contact details of the venue.
13. After “DELEGATE(S) have been registered, the “ORDER” is strictly for the individual(s) named on the registration form. If a “DELEGATE” and/or “CLIENT” need to make any changes to the “ORDER” i.e. change of “CLIENT” and/or “DELEGATE” name(S), all requests must be made in writing to “THE ORGANISER’S” office 7 days prior to the day of the “EVENT”. Failure to do so will result in additional invoices being raised for the attendance of additional “DELEGATES”.
14. Should a different “DELEGATE” to that named on the registration form attend the “EVENT”, without prior agreement with “THE ORGANISER”, “THE ORGANISER” will assume that this is an additional delegate and will invoice the “CLIENT” accordingly. In order to avoid this, the “CLIENT” and/or “DELEGATE” must adhere to clause 13.
15. “THE ORGANISER” and “VENUE OWNER” reserves the right to refuse admission and to remove persons from the premises for any reason where necessary. “THE ORGANISER” and “VENUE OWNER” may also have to conduct security searches to ensure the safety of persons at the event. Any persons deemed to be from or have any conection whatsoever with an organisation regarded by “THE ORGANISER” as a competitor willbe refused entry or instructed to leave immediately. This will apply even if the individual has been invited by another guest.
16. Unless you have the express permission of “THE ORGANISER” the use of photographic, video recording equipment and transmission and recording of images and data is strictly prohibited.
17. As a condition of entry to the “EVENT” you assign (by way of a present assignment of future copyright) the copyright in any photographs or recordings you make at the “EVENT” to “THE ORGANISER”
18. When attending an “EVENT” produced and delivered by “THE ORGANISER” you automatically grant “THE ORGANISER” permission to use any imagery and videography containing you and your guests for the purposes of but not limited to, all associated event promotion collateral for this event and other events produced and delivered by “THE ORGANISER”
19. “THE ORGANISER” is not responsible for any loss, injury or damage, howsoever caused, to the bearer except where any loss, injury or damage is caused by the negligence of the “THE ORGANISER”, its employees or agents.
20. No unauthorised trading is permitted within the venue.
21. In the interests of public safety, “THE ORGANSIER” reserves the right to request the “CLIENT” to leave the venue at any time for safety reasons or immediately after the “EVENT”. No admission or re-admission is permitted after the end of the “EVENT”.
22. “THE ORGANISER” may periodically contact you with details of programmes and services that may be of interest to you and may pass your details to other companies within “THE ORGANISERS” group and selected clients. Please write to “THE ORGANISER” if you do not wish to be included in this activity.
23. If for any reason part of these terms and conditions are unenforceable, the validity of the remaining terms and conditions shall not be affected.
24. Contracts between the “CLIENT” and the “ORGANISER” shall be governed by English Law and the “CLIENT” and the “ORGANISER” submits to the exclusive jurisdiction of the English courts.
25. Any payment due under the “ORDER” shall be made in full without set off or counterclaim.
26. If in the unlikely event that the “CLIENT” is dissatisfied with “THE ORGANISER” and/or “EVENT”, a formal complaint must be made in writing to “Roy V Rowlands (a Director of THE ORGANISER)” providing full details of the exact nature of the complaint and the name, date and location of “EVENT”, within 7 days of attending the “EVENT”. “THE ORGANISER” cannot process any complaint that does not meet these requirements.
27. The “CLIENT” gives consent to the “THE ORGANISER” to carry out a credit search on the partners and directors of the “CLIENT” now or at a future date. The credit search will be recorded by the agency and may be disclosed to subsequent enquirers.
28. “THE ORGANISER” will organise and stage the “EVENT” in a professional manner and to the best of its ability, however “THE ORGANISER” will not be held responsible if any speaker or any individual or organisation scheduled to take part in the “EVENT” programme withdraws their participation in the “EVENT”.
29. The “CLIENT/AGENT” must not under any circumstances whatsoever be responsible in any way for the provision of references/testimonials/recommendations, relating to the work of either a current or previous employee of “THE ORGANISER” to either a current or previous employee of “THE ORGANISER” or any other third party outside of “THE ORGANISER”, irrespective of how the request is received by the “CLIENT”/”AGENT”, e.g. verbal, written or by use of any form of social media and irrespective of who the request is from or the purpose of such a request, without written consent from the management of “THE ORGANISER”.